Marketing Administrative Assistant / Temp to Hire

Pyramid Brokerage
Syracuse, NY

Posted September 2, 2020

Marketing Administrative Assistant / Temp to Hire

Pyramid Brokerage Company is seeking a dedicated and insightful Marketing Administrative Assistant for a 6 week, Temp to Hire opportunity. This position will play a vital role in supporting the marketing functions of NY State's premiere commercial real estate firm. A successful candidate will demonstrate strong knowledge of Microsoft PowerPoint and Excel, and will have a knack for online data research!

Job Summary

The Marketing Administrative Assistant is responsible for professionally marketing all assets of the company as well as offer administrative and clerical support to all Pyramid Brokerage Offices to maintain effective and efficient operations.

Essential Functions of the Job

Information Systems

  • Assist in maintenance and completes all data entry in CIREB and M2M listing systems (using Central Data Processing for M2M).
  • Assist sales associates on the use of in house real estate software such as Mapping, Demographic , Land Data, and Tax Map , Business and tenant databases, MS Word, Excel, Power Point, and Photo Imagery, etc.

Marketing Support

Assist office staff and sales associates in coordination of marketing commercial properties which include:

  • Creation of exclusive flyers
  • Compilation of targeted mailing list
  • Marketing presentations, proposals, and site tours
  • Creating aerials
  • Enter information into database for fact sheets; make changes to data and print fact sheets
  • Enter information into Loopnet, and CW Website and assist in searches for properties.

Market Research

  • Assist with request to find information on companies, newspaper articles, competition, site locations, etc.
  • Location Mapping
  • Internet research
  • Assist in creation of demographic reports
  • Traffic count research
  • Maintain photo library, using photo sizing and altering software
  • Assist in maintenance of research library to keep current, including zoning maps
  • Assist in researching computer software to upgrade research capabilities
  • Assist office staff and/or sales associates in compiling client presentations

Administrative Support

  • Perform bookkeeping functions, which include preparing, tracking and reporting all accounts payable sheets, monitoring draws and commission checks.
  • Administer and handle all banking functions.
  • Process and tracks all commission agreements, contracts, and sales associates correspondence.
  • Process administrative portion of the deals, including commission sheets
  • Responsible for efficient and accurate email blasts
  • Maintain sign inventory request and updates
  • Manage all office supply requirements
  • Manage all communications and working relationships within the office environment to keep everyone up to date and working effectively together.
  • Manage and maintain contact with vendors for all office equipment, which include the maintenance and repairs of copiers, fax machines, postage, computers, scanners, networks, and phone and voicemail systems.


  • Provide daily back up coverage to front desk responsibilities by answering calls, greeting and assisting guest, sorting and stamping incoming mail, coordinating outgoing mail, faxing, copying, typing letters, etc.
  • Communicate and works closely with all other administrative personnel
  • Complete all special projects as assigned
  • Maintain sign inventory request and updates


Associates degree, or a Secretarial Certificate or equivalent, from a two year accredited or recognized university, college, or technical school; or a minimum of two years related experience and/or training or an equivalent combination of education and experience.

Reports to

Office Manger

Key Partnerships

Chief Operating Office, Office Presidents, Office Managers


We are ONE WIDEWATERS, striving to attract and retain the highest quality associates who share our vision of excellence in real estate investments and services.  We invest in our associates to develop motivated experts who perform at the highest level of professionalism.  Widewaters associates are empowered, collaborative, innovative, attentive to details, and take ownership in everything they do.  The result is an unparalleled execution of strategic plan and commitment to client service.

Core Competencies

  • Empowerment – Freedom, power, authority and encouragement given to employees to make decisions related to their specific organizational task.
  • Collaboration – Individuals working together toward a common purpose to achieve a business benefit.   
  • Innovation – Demonstrates imagination and initiative to improve how we transact business. 
  • Detail Oriented – Pays attention to the details and makes a conscious effort to understand causes instead of just effects.
  • Accountable – Responsible for one’s own actions, decisions including execution of job responsibilities, and one’s behavior.

Authority and Supervisory Qualifications:

This position reports to the Office Manager and serves at the discretion of the President of Pyramid Brokerage Syracuse or delegate. The position carries out responsibilities in line with the established policies and statutes in consultation with the Office Manager.  Executes authority within the Delegation of Authority.  Responsible for overall execution of company programs, initiatives, and process.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel; talk or hear.  The employee is required to stand and walk.  The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by his job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.



Earnings are only limited by your effort and imagination. Commercial Real Estate offers the OPPORTUNITY to consistently earn high income. You can truly set your own financial goals, and your outcome is directly relational to your input. If you want to earn over $100K on a regular basis…it’s waiting for you here in commercial real estate.


Experience counts! Once established in the market, you can continue to benefit from relationships developed in the past as well as create new opportunities through referrals from satisfied clients.

The TIME you invest in your career builds your VALUE as a professional commercial real estate salesperson. Rather than worrying about corporate downsizing, rightsizing and reorganization, you control your future. And you’ll have plenty of opportunities. Commercial real estate owners and occupiers always need good advice and support.


Everyone longs for independence and the ability to structure our own future. With commercial real estate, it’s a given. Commercial real estate agents are independent contractors and establish their own working hours. Unlike residential real estate, major real estate decisions and activities are handled by owners, managers and executives during normal business hours rather than nights and weekends. Freedom also comes with the chance to manage your own time and activity. For those interested in taking control and the excitement of “steering the ship,” this career can offer the freedom you desire.


There are very few business careers that can promise that you’ll work with the decision-makers, owners, executors, manager, accountants and lawyers of the top firms in the local, regional and national real estate market. Commercial real estate offers that opportunity.

You’ll be negotiating and coordinating real estate transactions for some of the most successful, dynamic and growing companies. In addition to being ahead of the information game, you’ll meet interesting and knowledgeable people looking to you for guidance and direction. When opportunity knocks – you’ll be holding open the door!



If you have the desire to make commercial real estate part of your future and the commitment to be successful meshed with personal integrity and ethics, we will put our faith and effort in helping you reach your goals. We know potential; we can grow your strengths.


Experience and integrity should be qualities you look for in the firm that you choose for your career. We are New York State’s largest full service commercial real estate company with over 100 full time real estate professionals and have been established a premier commercial firm for over 40 years. We are always looking to add talented, self-motivated, goal-oriented individuals to our team – and we have an established reputation for professionalism and quality.

Pyramid Brokerage

Corporate Office


Pyramid Brokerage Company is Upstate New York’s largest and only regional commercial real estate services firm with over 100 agents in 10 offices across the state and has been a leading provider of commercial real estate services since 1971.


With 10 offices across Upstate NY and a member of the Cushman & Wakefield Alliance – a fully integrated extension of the C&W global platform, Pyramid Brokerage Company can serve your commercial real estate requirements locally, regionally and world-wide.


We’ve become experts by listening to our clients and finding efficient and innovative ways to serve them. We create opportunities for you every day by putting our knowledge to work.

Your Team

Over 100 sales agents talking to 10 or more owners and users of commercial real estate every day. That’s over 1,000 discussions a day – 6,000 a week – over 300,000 a year. No one in upstate NY has that kind of contact in the market.