Accounts Payable Manager

Widewaters
DeWitt, NY

Posted November 17, 2019

Accounts Payable Manager

Job Summary

As the Accounts Payable Manager, you will ensure that the department operates smoothly, maintain accurate and complete records regarding payments to suppliers, lenders, taxing authorities, and employees, process payments from clients, and hire, train, and support Accounts Payable staff members.  You will also serve as a liaison between the Accounts Payable department and external parties, including lenders, suppliers, and government agencies.

Essential Functions of the Job                         

Prepare and Manage Financial Documents

  • As an AP Manager, you are responsible for preparing documents dealing with finances, reporting and budgets.
  • Knowledge of various accounting software programs to automate the daily processes and save time.
  • Oversee and manage Purchase Order processes, LLC fee management, Benefits invoices, and Real Estate taxes for all entities.
  • Develop, implement, and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.

Examination and Analysis of Data

  • Must possess a keen eye for detail and accuracy, with knowledge to; competently, accurately and patiently examine financial records, processes and other related data.
  • Audit with frequency Coding validation process.
  • Compiling, analyzing, and reporting financial information to management and government agencies as needed.

Team Management

  • Managing a team is vital to the overall function on the Accounts Payable department.
  • Ability to provide relevant training and ongoing support is paramount.
  • Ongoing coaching and development to motivate team members is essential.
  • Building and maintaining relationships with employees, clients, vendors, and lenders as appropriate.

Compliance and Reporting 

  • Reconciliation of various ledgers and accounts.
  • Master vendor management; spend analysis and other reporting.
  • Reporting of 1099's and other compliance documentation.
  • Managing the Sales and Use tax process.

Other

  • The AP manager needs to be a skilled negotiator at times, as invoices on occasion will have errors that need correction in collaboration with the vendor.
  • Ability to negotiate different terms of payment when applicable.
  • Demonstrated proficiency to interact with others in a tactful and effective manner.
  • Oversee routine department activities, such as disbursing checks to ensure accuracy and timeliness.
  • Monitors company postage meter usage and proper utilization throughout office.
  • Special projects as assigned.

Authority and Supervisory Qualifications:

This position reports to the Chief Accounting Officer – Real Estate and Development and carries out supervisory responsibilities of the Accounts Payable department.  The Accounts Payable Manager is responsible for overall direction, coordination, and evaluation of the team.

Qualifications:

Minimum bachelor’s degree in Accounting, Finance, or related field.  The AP Manager will have a minimum of 3-5 years of relevant experience.  Extensive knowledge about accounting and management principles and Account Payable procedures, ability to analyze information and processes, and excellent communication and interpersonal skills.

Reports to

Chief Accounting Officer – Real Estate and Development

Key Partnerships

Chief Financial Officer, Staff Accountants, PBC, Property Management, Construction, Hotel, and Retail Leaders.

Mission

We are ONE WIDEWATERS, striving to attract and retain the highest quality associates who share our vision of excellence in real estate investments and services.  We invest in our associates to develop motivated experts who perform at the highest level of professionalism.  Widewaters associates are empowered, collaborative, innovative, attentive to details, and take ownership in everything they do.  The result is an unparalleled execution of strategic plan and commitment to client service.

Core Competencies

  • Empowerment – Freedom, power, authority and encouragement given to employees to make decisions related to their specific organizational task.
  • Collaboration – Individuals working together toward a common purpose to achieve a business benefit.   
  • Innovation – Demonstrates imagination and initiative to improve how we transact business. 
  • Detail Oriented – Pays attention to the details and makes a conscious effort to understand causes instead of just effects.
  • Accountable – Responsible for one’s own actions, decisions including execution of job responsibilities, and one’s behavior.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or fell; talk or hear.  The employee is required to stand and walk.  The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by his job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.

Disclaimer:

The above describes the general nature and level of work assigned and is not an exhaustive list. More detail listing of duties inherent in this position may be outlined in supplemental documents (e.g. responsibilities indictors and objectives, or procedures). This document is subjectto change at the discretion of The Widewaters Group, Inc.

Widewaters is a vertically integrated real estate organization with over 30 years of development, construction, management and investment experience. Leveraging its entrepreneurial instincts, capital and expertise, Widewaters continues to develop and acquire quality real estate across North America.

Widewaters has developed or acquired over 11.2 million square feet of retail, office, residential, and hospitality projects totaling over $1.29 billion in value. Widewaters develops and manages all of its properties through its operating and management companies, The Widewaters Group, Inc. and Widewaters Hotels, LLC. Construction is performed through its affiliate Widewaters Construction, Inc.

Widewaters is based in Syracuse, New York with additional operations in the Charlotte, North Carolina and Salt Lake City, Utah areas. In house capabilities include: acquisitions, site selection, entitlements, feasibility, legal, leasing, financing, accounting, construction, property management, hotel management, and asset management.

Widewaters

Corporate Office

Key to Widewaters success has been the ability to develop and construct high quality projects that create long-term value.

Widewaters is a vertically integrated real estate organization with over 30 years of development, construction, management and investment experience. Leveraging its entrepreneurial instincts, capital and expertise, Widewaters continues to develop and acquire quality real estate across North America.

Widewaters has developed or acquired over 11.2 million square feet of retail, office, residential, and hospitality projects totaling over $1.29 billion in value. Widewaters develops and manages all of its properties through its operating and management companies, The Widewaters Group, Inc. and Widewaters Hotels, LLC. Construction is performed through its affiliate Widewaters Construction, Inc.

Widewaters is based in Syracuse, New York with additional operations in the Charlotte, North Carolina and Salt Lake City, Utah areas. In house capabilities include: aquisitions, site selection, entitlements, feasibility, legal, leasing, financing, accounting, construction, property management, hotel management, and asset management.